Privacy Policy

Introduction

Elite Chess Ventures ("we," "our," or "us") is committed to protecting the privacy and security of personal information we collect from students, parents, schools, and visitors to our website. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services or visit our website.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Register for our chess programs or tournaments
• Contact us through our website or email
• Subscribe to our newsletter
• Participate in surveys or feedback forms
• Attend our events or training sessions

This information may include:

• Full name and age/date of birth (for students)
• Parent/guardian contact information
• Email address and phone number
• School name and grade level
• Chess skill level and tournament ratings
• Payment information for program fees
• Emergency contact details

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device, including:

• IP address and browser type
• Operating system and device information
• Pages visited and time spent on our website
• Referring website addresses

How We Use Your Information

We use the collected information for the following purposes:

• Program Administration: Managing registrations, class schedules, and tournament participation
• Communication: Sending program updates, newsletters, and important announcements
• Safety & Security: Maintaining student safety records and emergency contact information
• Service Improvement: Analyzing program effectiveness and student progress
• Payment Processing: Processing program fees and maintaining financial records
• Legal Compliance: Meeting regulatory requirements and safeguarding obligations
• Marketing: Sending promotional materials about our programs (with your consent)

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:

With Your Consent

We may share your information when you have given us explicit permission to do so.

Service Providers

We may share information with trusted third-party service providers who assist us in:

• Payment processing
• Email and newsletter services
• Website hosting and maintenance
• Tournament management software

These providers are contractually obligated to protect your information and use it only for the services they provide to us.

Schools and Educational Institutions

For school-based programs, we may share student progress reports and attendance records with school administrators and teachers as part of our service agreement.

Legal Requirements

We may disclose information when required by law, court order, or to protect the safety of students, staff, or others.

Children's Privacy

Protecting children's privacy is especially important to us. We comply with applicable data protection laws concerning minors. We do not knowingly collect personal information from children under 13 without parental consent.

• All student registrations require parent/guardian information and consent
• Parents have the right to review, update, or delete their child's information
• We implement additional safeguards for children's data
• Marketing communications are sent only to parents/guardians, not directly to children

Data Security

We implement appropriate technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encrypted data transmission and storage
• Secure payment processing through certified providers
• Regular security assessments and updates
• Restricted access to personal information (staff only, on a need-to-know basis)
• Background checks for all coaches and staff with student access

Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your information (subject to retention requirements)
• Objection: Object to certain processing of your information
• Data Portability: Request transfer of your information to another service provider
• Withdraw Consent: Withdraw consent for marketing communications at any time

To exercise these rights, please contact us using the information provided below.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your browsing experience. Cookies are small text files stored on your device. You can control cookie settings through your browser preferences.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. When information is no longer needed, we securely delete or anonymize it.

International Data Transfers

Your information is primarily stored and processed in Kenya. If we transfer information internationally, we ensure appropriate safeguards are in place to protect your data.

Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The "Last Updated" date at the top of this page indicates when the policy was last revised. We encourage you to review this policy regularly.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

For data protection matters, you may also contact the Office of the Data Protection Commissioner in Kenya.